Weddings in Vermont are beautiful; at the Inn at the Round Barn, they are simply magical. Below you will find ideas about adding special touches to your wedding. You will also find a selection of the top wedding vendors in VT.
We have calligraphy table numbers with metal holders available for your use. If you would like to provide your own, please feel free. Another idea is to forgo the number system and have table names. For example, one clever couple made table names relating to all of the places that they had lived and from which their guests had traveled. In addition, they scrambled and searched through the family albums and got photos of themselves, family and guests and put them on the table cards. These were passed from table to table and were a sentimental highlight of the wedding reception. Other themes have been favorite ski or hiking trails, mountains, favorite books, scrabble tiles, or even photos of the couple at different places or their school pictures.
We are always concerned about children’s safety while here on the grounds. If you will have more than four children under the age of eight at your reception, please hire a babysitter. We know that kids love to explore our ponds and other intriguing areas of the farm, but when unsupervised this could become dangerous. Hiring a babysitter will also allow parents to enjoy a more relaxing time! We are happy to arrange this for you; just let us know.
Special Children’s Package
$55.00 per child with a 6-child minimum, or $65 with a 4-child minimum
Planning for young guests in advance with our Special Children’s Package can make all the difference in how parents spend their evening. Instead of chasing after curious kids, they can relax and enjoy themselves free of worry. This package includes childcare, family style “kid friendly” food, an activities table, and a country hayride. The Inn at the Round Barn Farm can provide sitters that will put together the kid’s table complete with drawing paper, crayons and games to entertain the children and make their night special. The childcare providers will be available 15 minutes before the start of the ceremony and will stay until after dinner service is complete. Childcare services a la carte are $15.00 per hour for child care, $100 for the hayride, and 50% off the regular per plate cost for food.
Wedding favors have become a tradition of the past: nobody seems to want almonds in netting anymore. Have fun with your wedding favors and tie in a Vermont theme! There are many crafty items to be found in the Valley, such as novelty containers of maple syrup that can be placed at each setting or tied to a place card. Many of the Vermont chocolate companies can custom label boxes with a wedding logo for you, with their fine quality chocolates inside.
Vermont Wedding Favors… and other nifty things
Wedding Art Guest Book
A variation on the guest book theme and a signature piece of Round Barn art, a Wedding Art Guest Book makes a wonderful keepsake! You can purchase one right here at the Inn. Frames come in two sizes, and come in luscious maple or cherry wood. If you would like to purchase one, Just let Lisa or Steph know.
Consider placing a basket on the beautiful antique wagon in the Hayloft of the Barn specifically for cards. We have seen some very creative, and adorable bird cages, bird houses, and other unique ideas used for this purpose. Many of them were found on Etsy!
The Round Barn Farm can handle all of the details and arrangements concerning table linens. Available at the Round Barn for $50.00 per table are custom-made white floor length skirt rounds, white/ivory overlays and white/ivory linen napkins. We also have many sources for rental linens. Your event coordinator will be happy to show your samples and coordinate the rental for you.
Wedding cakes have changed dramatically over the past few years; no longer are couples limited to basic flavors and styles. Each layer can be a different flavor and colors are up to you - the possibilities are endless! Some couples opt for a less traditional approach by offering mini cupcake towers, or a small cake for the cutting and a bountiful assortment of sweet treats for the guests. Other wedding treats that guest have enjoyed are cupcakes, old-fashioned fruit pies, dessert displays, gelato, and a Ben & Jerry’s scoop cart with ice cream sundae bars.
The cake should be delivered and set on the cake table before guests are expected to transition into the upper Hayloft level of the Round Barn. Your event coordinator will be happy to arrange this with the baker for your convenience. Also, let us know if you are bringing your own cutting utensils. We will ensure that they are prepared for you to take home by the time of your departure. You are welcome to use our utensils if you prefer.
The Sweet Spot - 802.496.9199
A new addition to the area located on quaint Bridge Street adjacent to the covered bridge. For a creative twist on traditional wedding cake, try Lisa’s coconut cake or cupcakes. Absolutely delicious!
Cakes by Irene
Irene’s cakes are not only beautiful to look at, they taste incredible - moist, and full of flavor. Her designs, ranging from rustic to elegant, are spectacular.
Vermont Sweet Tooth
The best cupcakes around! Marion makes a birch tree cake that looks so real, you can barely believe it's edible. These decadent cakes will have your guests coming back for second helpings!
Fabulous French pastries; gorgeous and tasty cakes!
Delicate Decadence - Michelle Lunde - (802)479.7948
Delightfully fresh tasting cakes with an array of fillings; creative and exquisite.
The Cakery - Michelle E. Hines - (802)253.0077
A cake that will absolutely make your day! Michelle’s love of cake comes through with every delightful bite.
Many musical options are available to you both locally and from surrounding areas. This list recommends groups that we have enjoyed the most. Prices for live bands generally run between $1,500 ~ $5,000 for a 4 hour contract. Most Disc Jockeys range from $800 ~ $1,200 for 5 hours.
A melodious addition to your ceremony and/or cocktail hour.
Vermont Youth Orchestra String Quartet
- Brianna Wood-Dunbar - (802)863-6965
Vermont Symphony Orchestra
- Rebecca Kopycinski - 1(800)VSO-9293
- Bonnie Klimowski - (802)849-6900
- Elisabeth Von Trapp - (802)496-3110
Other ceremony and cocktail hour suggestions:
- James Kinne – Guitarist - (860)538.5908
- Anthony Santor Jazz Trio - (802)496.7736 Stand up bass, piano and drums. Perfect for cocktail parties. Can play at small or large events, and arrangement for a different combinations of instruments is possible. Demo CD available.
- Merrick Hard - Highland Bag Piping - (802)864.3590 Full dress uniform bagpipers for all occasions. A charming addition to weddings in Vermont!
- Peter Fairbanks Miller - Violinist - (802)644.5708 Peter is alluring as a strolling violinist, and really works the crowd during cocktails!
- Karen Tice Mayberry - Harpist - (802)496.6292 Karen lives here in the Valley, and has a beautiful CD for you to listen to.
- Lois Price - Serenade - (802)658.5630 A duo of flute and violin that have brightened our weddings for the past 10 years. A third cellist player can be added for a trio.
- Leanne & Tim - Sheefra - (802)223-9104 Gentle harmonies between Celtic Harp, Concertina & Flute.
- Tom Vitzthum - (802)229.0369
- Vermont Institute of Piping - Ian M MacHarg - (802)426.3096 Player of the Great Highland Pipes and Scottish Small Pipes
- Bob Wagner- (802)324.2895
Reception Music Suggestions
We welcome your own personal choice of music, but do require that any amplified music end by 9:30pm during summer, and 11:00pm in the wintertime if you have rented the entire Inn. It is mandatory that a copy of the musician contract(s) be mailed or faxed prior to your signature. By sending this ahead of time we can ensure that the staging, electrical, meal and set-up requirements can be met. We will also be in contact with your musicians prior to the day of your event to insure correct arrival times and expectations.
THE GRIFT - Clint Bierman - (802)343.8388
The Grift is not your average wedding band. They have the versatility and musical chops to pull off a wide range of styles, all the while delivering a high-energy performance that keeps the dance floor packed! They flow effortlessly from covers of The Doobie Brothers to Prince to Def Leppard and Journey, while maintaining a level of professionalism that makes them one of the best bands in the business to work with.
NightRhythm - (978)256.1400
We added this band to our list in 2008 because we were so blown away by their performance. Their ensemble with Monica & Bryan had even the staff dancing!
High Rollers - (800)639.6380
This band has been one of our favorites for many years now. Great oldies from the 60’s thru 90’s with a fantastic female vocalist. The High Rollers are booked through Best Bands listed under the Booking Agents section.
The Latin Party Boys - Eduardo Tancredi - (617)522.4748
Join the wave of Latino sound lovers with this colorful group.
Pure Pressure with Bruce Sklar - (802)496.6341
Here is a very popular local band that always gets people dancing. An ever-changing group of some of Vermont’s best consummate musicians, with instruments ranging from keyboards to horns. The play mostly jazz, funk, and transfusion, and can do a dinner music trio, and/or ceremony music as well.
Starline Rhythm Boys - Billy Bratcher - (802)862.069
Honky-tonk and Rockin’billy music - get ready to kick up your dancing shoes and do the Lindy!
The Swingin' Vermont Big Band - (802)899.1869
Performing music of the Big Band and Swing Era. A seventeen piece all acoustic orchestra, or smaller combination, with vocalists.
Mad Mountain Scramblers Rick Sysko - (802)496.7518
Irish penny whistle, standup bass, guitar, mandolin, fiddle and vocals create their toe tapping, head bobbing, gotta move tunes! Local Valley band.
Top Hat Entertainment - (802)862.2011
Professional DJ’s for every event, dressed in tuxedos.
Peak Entertainment - (802)888.6978
Experienced DJ’s with a large library, dance lighting and karaoke.
Super Sounds DJ - (802)899.2823
Grant is guaranteed to bring a lively sound to your party!
A booking agent is the middle man between you and the musicians. They represent a large roster of talent, and will help you find appropriate musicians for your event. A booking agent will normally take a percentage of the band's guaranteed fee, so there shouldn't be an up-front charge to work through an agency. They, too, will have Disc Jockey lists.
www.bestbands.com - Great website showcasing numerous Vermont musicians.
All Points Booking - (802)863.8444
Amy & Lisa carry an impressive roster of talented musicians.
Edified Presents - (802)229.9942
Ed has a whole array bands and club DJ’s to get the party started!
Road Show Booking Service - (800)639.6380
Hans has had years of experience with the Round Barn facility and many of our clients. He books The High Rollers, Phil Abair Band, Grippo Funk Band and many more. Visit his website and contact Hans; he will hook you up with demo CD’s to listen to at home.
Here are a few helpful things to keep in mind when selecting a florist:
One of the most popular locations at the Round Barn for an outdoor ceremony is known as “ The Willows”. Large willow trees, rocks, waterfall, and the pond compose the beautiful, natural backdrop. Please note that we do not have an arbor, this is to be provided by your florist. You may want to enhance the ceremony area with two simple arrangements that can later be placed inside on the wagon, food stations or ramp leading into the barn. If it has been a particularly soggy weekend, we have a variety of other beautiful locations for your outdoor ceremony. If you choose to have a unity candle, it is recommended that you purchase hurricane glass to place around it.
For winter ceremonies and inclement weather days, we will have your wedding ceremony in the middle level of the Round Barn, known as the Milking Parlor. Up to 175 chairs can be set up for your guests. An isle will be created and your florist can creatively adorn the parlor's simple, white-wash walled room. Silk flower petals can be used, but are not recommended due to the risk of slip-and-fall type injuries.
Bridal Party Flowers
Don’t forget that you may need bouquets for the Bride, flower girl, bride's maids, and an extra one to toss! You may also want to have corsages and boutonnieres for the Bride and Groom, parents and grandparents, and members of the wedding party.
We will assemble 5–6 small tables (low or high-top) for the cocktail hour, which can be decorated with small centerpieces that can later be moved to the reception area. We also have a variety of key locations for extra flowers and arrangements. Cooking from the Heart will decorate individual food platters and the hors d'oeuvre tables.
The upper level of the Round Barn, known as the Hayloft, is naturally beautiful due to its architecture. Simple and elaborate centerpieces alike work well in this room. When choosing your centerpieces, keep in mind what else will be on the table, i.e. menus, place cards, favors, silverware, table numbers, and glassware. Also, don’t forget your guests will take up space while they dine!
Our round dinner tables are 5 feet in diameter, and seat 8 guests comfortably. Bear in mind that if you make table assignments, you will have some tables of 7, some of 8 and possibly 9 or 10 depending on how your groups are divided.
All flames must be enclosed in glass. We cannot allow exposed flames in the Round Barn. Unity, votive, or hurricane glasses are to be provided by the florist or yourself. Taper candles are not allowed.
- Bathrooms, balcony railing, entrance railing, barn entrance, and wreaths for barn doors.
- Tiki Torches or luminaries for the walk ways later in the evening.
Before signing the contract
Make sure that you or your florist has forwarded the contract to the Round Barn for approval. You should know how many food tables you have in total, including guest and food service tables, and if you can make adjustments once the final numbers are in.
In order to preserve our place in the National Historic Registry, no new holes are allowed in the wood; i.e. absolutely no tacks, staples or nails. We ask that you use existing nails or be creative with string and tape. We will fine any florist who does not adhere to this rule. We will withhold damage deposits if anyone makes permanent holes anywhere in the building.
- Be sure to let your Event Planner know if you would like guests to take centerpieces. Your florist will also need to provide a “return list”. We are happy to donate the extra flowers to the local nursing home if you would like!
A Schoolhouse Garden - Nancy Murray (802)496.6928
A local member of Vermont Association of Wedding Planners, Nancy Murray’s designs have been described as “Naturally Romantic, Simply Elegant and Purely Magical”. Nancy is very familiar with the Round Barn and will thoughtfully create your vision!
The Blue Toad - Kate Crosby (802)496.2567
Another member of Vermont Association of Wedding Planners, also right here in the Valley. The Blue Toad's goal is to work with you to create unique and original floral designs that reflect your personalities and style. In the name of tradition, they believe that your flowers should represent the Bride and Groom as a couple. Any budget, any style; they live to create.
In Full Bloom - Kris Engstrom (802)985-1410
Located in Shelburne right near Burlington, In Full Bloom exceeds expectations for countless weddings in Vermont with their unique, avant garde designs and personal service. In Full Bloom is ready to work with you to provide the most unforgettable wedding flowers in Vermont!
Floral Artistry - Alison Ellis (802)899.1490
Also a Vermont Association of Wedding Planners member. From zen simplicity to lavish elegance, Alison’s unique designs will suit your individual taste and style. Specializing in weddings, Allison believes that the true art of floral design can be found through high quality flowers and superior design technique. She provides attention to detail in every facet of design, from presentation to delivery, and is committed to every one of her events. Alison supports local, organic growers and Vermont-owned businesses. In our opinion, Alison is a delight!
Hints & Thoughts
Make a list of the formal shots you must have from your wedding day. This is not a list of family members, but the list of the type of shot. For example, if the Bride would like to have a full-length shot of herself in full wedding day attire, your photographer will know this from the list that you have prepared in advance. Family shots should be done before the ceremony. Couples can take pictures individually with parents, siblings, and wedding attendants before guests arrive.
It is best to limit the photographer to 25-30 minutes of formal photos during the cocktail hour. There are so many photo opportunities that artists can sometimes get carried away. Also, let the photographer know of key transitions in the event. You will decide this timeline through sessions with your event planner.
One of our favorite things is “First Look”. It is when the Bride and Groom see each other for the first time, alone, in a secluded spot. It is a beautiful, intimate moment shared in a scenic spot on our property. This is a fantastic way to capture that first special moment, and it gets some photographs out of the way so you can better enjoy your ceremony together.
Lastly, allow enough time after the ceremony and before photos to take time for yourselves - fifteen minutes or so. We find that it is important for couples to have private time before the ceremony.
Dennis and Ellen Curran - (802)496.4603
Dennis and Ellen are well known for their easy manner and professional style. They capture your day with beautiful detail. They are also known for their post-production work in perfecting wedding photos.
Barrie Fisher - (802)496.5215
Barrie is an avid sports journalist who brings her infectious enthusiasm to her wedding photography. She feels that the secret is to blend in, to be aware, to see the moments before they happen. Her photos tell a story filled with emotion, passion and humor. He post-production work involves adding artistic imaging to enhance the mood.
Corey Hendrickson - (802)881.8371
Using a quiet journalistic approach, Corey Hendrickson creates photographs that are elegant, natural, and unique. His patience and attention to detail ensure consistent results, from formal portraits to candid moments. Corey works with digital capture, allowing for simultaneous color and black and white photographs. Online proofing is provided for all events.
Daria Bishop - (802)872.7842
Daria Bishop Photographers are Daria and Andy Bishop, a happily married team who specialize in exceptional wedding photography. They realize that each wedding is as unique as you are, so they approach each wedding with a fresh perspective. They capture the love, romance, people, emotion and details (which you’ve worked so hard to bring together) to tell the story of your amazing day. Their distinctive and award-winning style combines real moments with the magic of your wedding so you can remember and cherish your celebration for years to come.
Spencer Leonard - (802)917.1509
Spencer has an attention to detail, born from a photojournalistic background, that captures the special moments that personalizes your event - real life, fun, and emotion.
Adam Frehm - (802)879.3380
It is Adam’s goal to create artistic, emotional and super fun images of your wedding day that you'll cherish for a lifetime. He creates images and albums that will undoubtedly become your family heirlooms. He will tune his approach to your liking to tell your unique love story.
Andy Duback - (802)238.0392
Andy knows what makes a beautiful photograph: a special combination of dedicated photographers, a happy couple, and good communication and planning to ensure that the most important moments are captured. With 13 years of experience in wedding photography, he understands the importance of capturing the candid, spontaneous moments that might otherwise go unnoticed. From start to finish, Andy's clients find him to be a warm, accessible, professional, and committed photographer.
822 Weddings - (802)496.7778
A fresh, creative approach to wedding photography and videography. Micah and Kelly Dudash produce creative movies and photographs for the lovers. Their wedding vision is truly unique. Guided by their artistic backgrounds, they provide photographs and films that are described as earthy, sensitive and ethereal. They do most of their work in Vermont, and their style is infused with its alluring beauty. Their work results in imagery that genuinely and imaginatively retells each couple's unique love story.
Sabin Gratz - (802)598.0068
Wedding photography for Vermont, New England and beyond. Sabin Gratz focuses on building a strong relationship with couples in order to create images that are natural, one-of-a-kind, and representative of the experiences of the wedding day. They believe that the best wedding pictures come from moments without posing or planning. They have spent many years watching and waiting for those moments to surface, and have developed the skills to transform them into beautiful pictures.
Birke Photography - (802)355.1344
Birke Photography is a wedding collective specializing in photography and video production. We are artists and storytellers with an eye for capturing the depth and honesty of a fleeting moment. Our style is bold and unobtrusive. We work with natural light to create beautiful, timeless images.
Alice Video Productions - Alan Hurwitz - (561)271.0934
Alan is based in Boca Raton in the Winter, and the Mad River Valley in summertime.
Peregrine Productions - Vince Frank - (802)244.1349
Unobtrusive, clear, polished presentations. No big lighs. We hosted his wedding!
Joe Hodge at Vermont Wedding Video Man - (802)227-9018 -or- (888)631-9180
Shooting in High Definition now available on Blue Ray.
Mind, Body, Soul
For the Mind, Body and Soul
For a special celebration weekend treat… here are a few folks we recommend!
*Leave it to Laurie* - Laurie Roth Bartlett - (802)371-8671
For hair styling brought to you and the bridal party at the site of your choice. She will assist you in makeup, hair, manicures, and touch-ups at the Church. Laurie will literally hold your hand all the way to the aisle, while perfecting your lipstick and fluffing your train - so take a deep breath! *The Round Barn’s preferred stylist!*
Phinne Nail Salon - (802)560.4098
A quick in, quick out, no fuss $43.00 manicure and pedicure kind of place! About 20 minutes away in Waterbury, heading towards Stowe.
Mad River Massage ~ Waitsfield (802)496.5638
A delightful site by a babbling brook, restful rooms and aromatherapy combine to ease your wedding jitters. Indulge yourself with a little shopping therapy in their boutique. They extend a $10.00 discount to the happy couple, and free aromatherapy to the celebration party.
Sugarbush Health & Racquet Club - Warren - (802)583.6700
A full service health club with massage, aerobic classes, weight room, whirlpool, swimming pool, sauna, tennis, squash, climbing wall and racquetball.
Yoga with Kamie - (802)295.0522
Kamie can come to the Round Barn Farm and lead private, couple, or group yoga sessions in the gardens or inside. This is a great way to prepare for your big day.
Justice’s of the Peace are elected officials who may change yearly. You may also use Justices from other towns. Call the local town clerk's office for current listings: Waitsfield, 496.2218; Warren, 496.2709; Fayston, 496.2545; Duxbury, 244.6660.
Some of our favorites:
- Stephanie Koonz - 496.2276 Works here at the Inn at the Round Barn
- Jared Cadwell - 496.3295 Head of Cultural Relations for Project Harmony
- Greg Trulson - 244.5378 Owner of Moose Meadow Lodge in Duxbury
- Rabbi Vanessa Boettiger - (802)733-6419 Jewish and interfaith couples
- Annie Alexander-Kramer - (802)433-1293 Justice of the Peace
Churches, Synagogues and Houses of Worship
- Beth Jacob Synagogue - (802)229.9429 Based in Montpelier, Unaffiliated
- Church of the Crucified One - 496.4516 Father Paul Stewart, Franciscan, 10 minutes away
- Moretown United Methodist Church (802)496.8934 Pastor Jan Rathbun
- St. Patrick's Catholic Church (802)244.7734 Quaint, old-fashioned white church in Moretown Village. It is quite small so take a look. 15 minutes away.
- Our Lady of the Snows Catholic Church -(802)244.7734 More modern in architecture, located on Route 100 in Waitsfield. Has a large open space. 10 minutes away.
- Waitsfield United Church of Christ - (802)496.3065 Located in Waitsfield Village, just through the covered bridge. Very simple with great acoustics. Classic New England Church. 5 minutes away.
- Warren United Church - (802)496.2713 Warren's historic town church with Minister Susan McKnight. Elegant white clapboard church with a lovely stone stairway. 10 minutes away.
View our Vermont wedding venues with indoor and outdoor wedding options.